Openness Policy

Point Cook Employment will collect from an individual various personal and sensitive information.
This information may include the following,

1. Name and address

2. Work addresses (current and previous)

3. Phone, fax, email address

4. Banking details

5. Car ownership and drivers license

6. Date of birth (if supplied)

7. Work experience, skills and qualifications

8. Medical information (i.e. workers compensation claims)

9. Taxation information (i.e. Tax File Number, HECS, family benefits, exemptions)

10.Superannuation information

11. Next of kin (name, relationship, contact details)

12. Test results (applications, competency and psychometric/behavioural)

13. Reference checks

14. Visa and residency information

15. Quality checks or performance ratings from employers

16. Consultant interview notes

17. Conversations or communications made via phone, fax or email

18. Professional membership or Trade Union Associations

19. Salary expectations

Point Cook Employment holds this information for the following reasons,

• the recruitment process

• legal and statutory requirements

• employment requirements

Should you wish to access your information you will be required to contact Point Cook Employment to arrange a convenient time.

Photo ID will be required to prove your identity prior to being granted access to any information.

If you are able to establish that the information we hold about you is not accurate, complete and up-to date, Point Cook Employment will take reasonable steps to correct the information to ensure that it is correct, accurate and up-to-date.

Should Point Cook Employment disagree about whether the information is accurate, complete or up-to-date we will allow you to place your statement detailing why the information is not accurate, complete or up-to-date in the file.

You Consent To Collection and Storage of Your Personal and Sensitive

Information

You have read and understood each of the statements in this collection statement and voluntarily consent to:

1. Personal and sensitive information about me being collected by you as indicated;

2. Personal and sensitive information about me being used as indicated above;

3. Personal and sensitive information about me being disclosed as indicated above;

Definitions

What your personal information is

Personal information is any information or an opinion (whether true or not) about you. It may range from the very sensitive

(e.g. medical history or condition) to the everyday (e.g. address and phone number). It would include the opinions of

others about your work performance (whether true or not), your work experience and qualifications, aptitude test results

and other information obtained by us in connection with your possible work placements. Personal information includes

sensitive information.

What sensitive information is

Sensitive information is a special category of personal information. It is information or opinion about your:

• racial or ethnic origin

• political opinion

• membership of a political association

• religious beliefs, affiliations or philosophical beliefs

• membership of a professional or trade association or membership of a trade union

• sexual preferences or practices; criminal records

• health or disability (at any time)

• expressed wishes about the future provision of health services

It includes personal information collected to provide a health service. Sensitive information can, in most cases, only be

disclosed with your consent.

Who will be collecting your personal and sensitive information?

Your personal and sensitive information will be collected by Point Cook Employment for its own use and on behalf of other members of Point Cook who might require access to your personal and sensitive information in connection with your work

placements.

How to contact us

Contact by
e-mail diana@pointcookemployment.com.au

How your information will be collected

Personal and sensitive information will be collected from you directly when you fill out, and submit one of our Registration

Forms, or any other information submitted in connection with your application to us for registration.

Personal and sensitive information will also be collected when

• we collect any reference about you

• we receive results of inquiries that we might make of your former employers, work colleagues, professional

associations or registration body

• we receive the results of any competency or medical test

• we receive performance feedback (whether positive or negative)

• we receive any complaint from or about you in the workplace

• we receive any information about a workplace accident in which you are involved

• we receive any information about any insurance investigation, litigation, registration or professional disciplinary

matter, criminal matter, inquest or inquiry in which you are involved

• you provide us with any additional information about you

The above information will be retained for a minimum of three (3) months; or while you remain an active candidate.

 What your information will be used for:

Your personal and sensitive information may be used in connection with

• your actual or possible work placement

• your performance appraisals

• our assessment of your ongoing performance and prospects

• any test or assessment (including medical test and assessments) that you might be required to undergo

• our identification of your training needs

• any workplace rehabilitation

• our management of any complaint, investigation or inquiry in which you are involved

• any insurance claim or proposal that requires disclosure of your personal or sensitive information

• surveys and feedback requests

• birthday and other celebrations

Your personal and sensitive information may be disclosed to:

a. potential and actual employers and clients of Human Resource Partners

b. referees

c. other members of Point Cook Employment

d. a professional association or registration body that has a proper interest in the disclosure of your personal and

sensitive information

e. a Workers Compensation body

f. our contractors and suppliers - e.g. our IT contractors and database designers

g. any person with a lawful entitlement to obtain the information.

If you do not give us the information we seek:

If you do not give us the information we seek:

1. we may be limited in our ability to locate suitable work for you

2. we may be limited in our ability to place you in work

You can gain access to your information and correct it if it is incorrect:

Subject to some exceptions which are set out in the National Privacy Principles (Principle 6 - Access and Correction), you have a right to see and have a copy of personal and sensitive information about you that we hold.

If you are able to establish that personal and sensitive information that we hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it so that it is accurate complete and up-to-date.

If we are unable to agree that personal or sensitive information that we hold about you is accurate, complete and up-to-date, you may ask us to place with your information a statement, by you, that claims that particular information is not

accurate, complete and up-to-date.

If you wish to exercise your rights of access and correction you should contact Point Cook Employment by e-mail diana@pointcookemployment